GAT Shield’s Recursive User OU Search

GAT Shield now has recursive user ou search in shield browsing summary and URL access rules settings. This is a much-requested feature.
recursive user ou search

What Are My Users Searching on Gmail, Google, Youtube and Other Search Engines

In GAT Shield a word cloud is displayed to show queries being searched by your users, this helps to highlight what students and staff are searching for across different search engines.

Like GAT+, GAT Shield allows you to refine your search by selecting a User, Group, OU or domain and then selecting which search engine you are interested in. To do this click on the ‘Apply custom filter’ button on the top right corner of the page.

Apply custom filter

Select the search parameters that you are interested in viewing, for this example I’ve selected an OU structure, the Google search engine and searches after July 1st 2018.

Select the search parameters you are interested in viewing

Now, I will see all of the queries being entered into Google for the Marketing user OU.

export this information to a CSV file

I can then export this information to a CSV file.

export this information to a CSV file.

See All Searches Happening on Your Organisation’s Chrome Devices and Chrome Browsers

In this how-to, we’ll be covering GAT Shield searches. we will show you how you can see all the searches happening on your organisation’s Chrome devices and Chrome browsers.

You can see the short video tutorial below:

In GAT Shield Searches, you’ll be able to see all the searches happening across your Chrome devices on your Chrome browsers. Here, you can see the query the user inputted and the search engine they used. How long ago they did the search and who it was. Clicking the ‘eye’ icon will allow you to see the details of that search in the GAT Shield instance details. You can get the shield UUID. This is a unique ID that can be used in the user device geo reporting section to find a device the search was performed on.

the 'search details' tab within the 'searches' audit in GAT Shield

In this example, we’ll use a filter to see if any searches from our domain contained a words ‘GitHub’. We’ll also name the filter ‘GitHub’ query. Now if we apply and save this filter, it will be applied and can be used again from the ‘save’ tab.

the 'search filters' in GAT Shield

Using the alert rules configuration section, you can add a rule that can detect searches and report them should they violate the rule. Here you can add a rule for searches. In this example, we’re using a regular expression to detect if a user types wolf or snake into a search engine. We’ve set it so that the rule will only be active for these two users. You can choose whether to only show a warning or also close their web page. With these buttons, you can report the site name take a screen shot and/or a snapshot from their webcam at the time of the search.

the 'edit alert rule' option in GAT Shield

We hope you found this post hopeful and if you have any questions, please don’t hesitate to reach out to us via email (support@generalaudittool.com) or live chat.

How to enable ‘Safe Search’ in GAT Shield

‘Safe search’ is a search engine feature that filters out inappropriate content.

GAT Shield now supports this ‘Safe Search’ feature which can be implemented by a group, OU or User.
This also includes image safe search which can force search to focus on searches that are ‘not filtered by license’, ‘labeled for reuse with modification, ‘labeled for reuse’, labeled for noncommercial reuse with modification’, ‘labeled for noncommercial reuse’.

safe search in gat shield