In Google Drive audit in GAT+, you can use the features of File Management to change ownership of an entire folder tree using the recursive option.
You may want to change ownership of a root folder such as a myDrive or other folders within a users account.
Follow these steps, in Drive audit – Files tab – use the funnel icon “Apply custom filter” button to find the folder.
Now select the following parameters. Since in this example I’m searching for a root folder (myDrive of a user) I selected these parameters.
Owner equals userY@generalaudittool.com
Flags contains Root folder
This will returned the following result once applied.
Now click on the drop-down next to the folder name. Select the option “Apply permission change to this folder (recursive)”.
Apply permission change to this folder (recursive) – direct and indirect children of this folder and the folder itself.
The recursive option will take the action and apply it through all of its subfolders as well.
In the case below – we Add – email@example.com as the new owner, and by default, the previous owner firstname.lastname@example.org is becoming an editor.
Note: By default when the Ownership change is happening, the old Owner becomes automatically an Editor of those files. If you want to remove them completely accessing those files, make sure to remove the previous owner(David) by adding them in “Remove following users as Editors” field.
Once you have filled in the appropriate fields, send the request of, your security officer will then get an email to approve or revoke your permission change.
You can check the Admin logs for the stats of the ownership change.
Once its approved ,the folder will appear on the new owners myDrive with the following format:
In the myDrive of the new Owner, you will see a folder containing multiple subfolders appear.
(Root Folder) with the name: File_Transfer_reference_number
(Subfolder) From_UserX@myOrganisation.com (previous owners email address)
- From UserA@myOrganisation.com
- From UserB@myOrganisation.com
- From UserC@myOrganisation.com
The above structure accounts for files which were created by other owners which happen to be inside the folder which was transferred by the super admin. This is the most optimal way to retain a folder and subfolders structure taking into consideration that the folders may be owned by multiple users.