In Google Drive audit in GAT+, you can use the features of File Management to change ownership of an entire folder tree using the recursive option.
You may want to change ownership of a root folder such as a myDrive or other folders within a users account.
Follow these steps, in Drive audit, use the funnel icon “Apply custom filters” button to find the folder.
Now select the following parameters. Since in this example I’m searching for a root folder (myDrive of a user) I selected these parameters.
Owner equals userY@generalaudittool.com
Flags contains Root folder
This returned the following search once applied.
Now click on the drop-down next to the folder name. Select the option “Apply permission change to this folder (recursive)”.
The recursive option will take our action and apply it through all of the subfolders as well. Now enter the new owner of the file. Also, make sure to remove the previous owner from the editor privilege access.
Note: When changing ownership in GAT+ the previous owner is added as an editor of his files so when changing ownership and you don’t want this to happen, make sure to remove them.
Once you have filled in the appropriate fields, send the request of, your security officer will then get an email to approve or revoke your permission change.
You can change the Admin logs for the stats of the ownership change.
The folder will appear on the new owners myDrive with the following format:
In the myDrive of the new Owner, you will see a folder containing multiple subfolders appear.
(Root Folder) with the name: File_Transfer_reference_number
(Subfolder) From_UserX@myOrganisation.com (previous owners email address)
- From UserA@myOrganisation.com
- From UserB@myOrganisation.com
- From UserC@myOrganisation.com
The above structure accounts for files which were created by other owners which happen to be inside the folder which was transferred by the super admin. This is the most optimal way to retain a folder and subfolders structure taking into consideration that the folders may be owned by multiple users.