Delegate access to your Gmail account

With GAT+ Super Admins and Delegated Auditors can give a user access into another user’s Gmail account for a specified period of time after which the delegation is automatically removed. This may be for business purposes but it is also to facilitate the fast search and viewing of all the account emails via another user’s browser.

 

Note: Please ensure email delegation is allowed for users in your domain.

Go to the Google Apps Admin console and under ‘Apps’, ‘G Suite Apps’, ‘Settings for Gmail’, ‘User Settings’, check if the email delegation box is allowed for your domain.

Now launch GAT+ and enter the User Audit section.

Click on the Email Info tab. Search for the user whose Gmail account will be delegated to someone else, click on the drop-down menu and select ‘Add e-mail delegation’.

When the menu appears, enter the user who will gain access. And enter the number of hours for which this delegation and when it expires it will remove this delegation automatically.

The request will be sent to your security officer for approval, once approved the delegation will be set.

The delegated account appears in the accounts drop-down list in the user’s own Gmail account. This can take several minutes and may require a refresh. The user accessing the delegated account will have to log out and log back in again for the delegated account to appear.

Note: If during the period of the delegation, the user of the account under audit logs into their Google account and goes to their email settings, then under ‘Accounts and import’ the account owner will see that the Admin has granted delegated access to the account.

In addition, if the delegated user reads any unopened email in the audit account, this email will be marked as ‘read’.

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