Here is a frequent question we get from our G Suite super admins who use GAT+.
‘I want to know when the contents of a folder change?’ In GAT+ we can automate and set up a scheduled report to give us this information.
Go to Drive Audit, Search for the folder you are interested in using the Apply custom filters button.
Select the following search parameters:
- Make the type of the search equal to a ‘Title / Description Search’
- Enter the title of the folder into the Terms field.
- In the Definition area, select the search parameter Type equal Folder and also Owner equal to user’s email address.
Once the folder appears in the Drive result table. Click on the drop-down menu next to the title of the folder. Select the option to ‘Show contents of this folder and its subfolders’. Selecting this option will expand the folder completely open and all files within its folder tree will be displayed.
Now a search will start. You can refresh the screen to see if the search is complete. Once its done, Apply the filter.
Once we access the content of the folder we can make another search to find files which have been updated since yesterday. The reason why we are looking back a single day is that we want to create a scheduled report which runs daily and shows us files which have been updated in this folder, this report will run automatically each day and it will update the dates selected and increment it to reflect the new day.
Underneath the Long Search ID parameter, add another rule called Updated after or equal yesterday’s date. The select the option ‘Scheduled’.
The report will be shared with you via email with a Google spreadsheet attached.
If this receives 0 results in the spreadsheet it just means nothing changed in that folder since the previous day.