This post will explain the meaning of title headings and details within the tables in different areas of Email audit.
When you enter the Email auditing area of GAT+, on the Emails tab you will notice a summary table at the top of the page. The table will summaries the total number of emails sent out or sent into your domain with files attached or with no files attached. Clicking on any one of these categories in the table will apply a filter focusing only on those emails.
The date range (Emails from) at the top of the table indicates the period under audit.
The Last Scan Date informs you when an email scan last ran to update the metadata you are viewing.
Some notable categories:
Emails sent in – Emails were the sender is an external user
Emails sent out – Emails to external domains where the sender is from your own domain.
Emails sent internal – Emails sent only to users within your own domain. The email thread may include users who are external.
Bounced – When an email message cannot be delivered to an email address.
Files sent in – Emails sent into your domain from an external user which contained a file attachment.
Files sent out – Emails sent to external domains with a file attachment.
User Statistics Table
If you wish to get a better understanding of email activity for each user on your domain and the alias they may use click on User Statistics.
Heading of the Table
Date From and Date To – These fields over a date range. If you clicked on the Daily Statistics button this will show you email data of each previous day. If you can Summary Statistics button then you can see several months back for each user.
User – The user who sent/received the email.
Email – This is the email address a user used to send or receive the emails. This is usually an alias or an account they’ve been delegated access to or their own email address. In the screenshot below in the green box, it shows that User:firstname.lastname@example.org sent/received emails from Email:email@example.com which is his own account.
Emails recv. (ext) – Emails received where the sender is an external email address.
Emails recv. (int) – Emails received where the sender is from your own domain.
Emails sent (ext) – Emails sent outside of your own domain to other domains.
Emails sent (int) – Emails sent internally to users on your own domain.
Files recv. (ext) – Emails received from external users which contains a file attachment.
Files recv. (int) – Emails received by internal users from your own domain which contained a file attachment.
Files sent (ext) – Emails sent outside of your own domain to other domains which contained a file attachment.
Files sent (int) – Emails sent internally to users on your own domain which contained a file attachment.