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GAT Feature list – What you can use GAT to Audit/Manage

We often get questions from Admins asking if you can find this or that piece of information using the GAT. Here is a list of what you can audit or report on (over 250+ separate items).

(The primary time zone for your domain’s reports can be set in the ‘Scheduled Reports’ section.)

Users

  1. List all users (sortable)
  2. List all Admin accounts (sortable)
  3. Terms Agreed/Not
  4. List all Suspended accounts (sortable)
  5. With Photo/Without
  6. Deleted Account/Not
  7. With Forwarding/Without
  8. With Delegation/Without
  9. With IMAP/Without
  10. List all organizations (sortable)
  11. List users by organization (sortable)
  12. List users by group membership (sortable)
  13. Identify all groups a user is a member of
  14. List users by last login date and time (sortable)
  15. List users by last pop/imap login date and time (sortable)
  16. List users by account creation date (sortable)
  17. List users by email quota (sortable)
  18. List users by Docs quota Total (sortable)
  19. List users by quota used (sortable)
  20. Show Drive Folder tree per user
  21. List users by number of documents in account (sortable)
  22. List users by number of documents they create (sortable)
  23. List users by number of documents they share out (sortable)
  24. List users by number of documents they share in (sortable)
  25. List users by number of documents they make public (sortable)
  26. List users by number of visits to their documents (sortable)
  27. List users by number of folders (sortable)
  28. Export all of the above to a Google spreadsheet or download to PC
  29. Identify all users with forwarding set and the forward address
  30. List users by Aliases
  31. Identify and sort deleted, suspended and active accounts
  32. Show email label tree per user
  33. Identify top sender of emails to internal (sortable) GAT+Email
  34. Identify top sender of attachments to internal (sortable) GAT+Email
  35. Identify top receiver of emails from internal (sortable) GAT+Email
  36. Identify to receiver of attachments from internal (sortable) GAT+Email
  37. Identify top sender of emails to external (sortable) GAT+Email
  38. Identify top sender of attachments to external (sortable) GAT+Email
  39. Identify top receiver of emails from external (sortable) GAT+Email
  40. Identify to receiver of attachments from external (sortable) GAT+Email
  41. One month mail usage and load graphs (internal and external) for each user
  42. List users by Number of calendars
  43. List users by number of calendar events Past/Future/Combined (sortable)
  44. List Users by number of Google Sites owned (link through to sites)
  45. List users by domain wide collaborative activity
  46. List users by Google+ activity (17 headings)
  47. List users by number of third party apps installs (Link through to Apps)
  48. List users by printer, ownership and activity
  49. List users by device ownership (mobile and chrome).
  50. List users by login activity (positive and negative).
  51. List users by Google Docs productivity (Creation/Ownership/Sharing/Reading/Editing)
  52. Get all of the detail above for a particular key user, group of users or an Organisation.
  53. List user by monitored chrome devices and security breaches (Requires GAT Shield)
  54. Search by the above keys
  55. Drag and drop any column to create your own mixed customer report.
  56. Export the above data to CSV

Documents

  1. List all documents
  2. List previous names for documents
  3. List all documents that are public
  4. List all documents that are public with a link
  5. List all documents that are published
  6. List all documents that are shared outside the domain, but not public.
  7. List all documents that are shared inside the domain
  8. List all documents that are private
  9. List all documents by type (docs, spreadsheets, presentations, PDFs, drawings, forms, scripts, other files, collections, other files, trashed and deleted1)
  10. Show Drive Tree as graph
  11. List all documents shared in
  12. List all documents shared out
  13. Search all documents by name
  14. Search all document contents by text string or strings (this is a full blind text search which will return all the Metadata for matching documents)
  15. Search all documents by Google file id. (allows you to find the file returned by Google file audit)
  16. Search all documents by owner
  17. Search all documents by editor
  18. Search all documents by viewer
  19. Search all documents by users
  20. Search all documents by visitors
  21. Search all documents by shared out
  22. Search all documents by downloaded
  23. Search all documents by last visited
  24. Search all of the above criteria using regular expressions (except text search)
  25. Search all of the above by group
  26. Search all of the above by organization
  27. Search all of the above by date range
  28. Search for all documents created in a date range
  29. Search for all documents changed in a date range
  30. Search for all documents viewed in a date range
  31. Search for all documents printed in a date range
  32. Negate any of the above searches
  33. Sort all documents above by metadata change
  34. Sort all documents above by ACL change
  35. Sort all documents above by update
  36. Sort all documents above by visits
  37. Identify trending of documents visited, 1 day trend, 3 day trend, 7 day trend, lifetime trend. (Useful to identify important documents for the organization or documents going ‘viral’)
  38. Identify editor history showing date and time
  39. Identify visitor history showing date and time, plus all documents visited in a +/- 4 hour window to help identify cut and paste histories.
  40. Create filter clips which all you to combine one or more of the filter searches using boolean logic into longer more complex search filters (including negated searches).
  41. Save any complex searches (simply schedule it as a job, but ‘disable’ it in the scheduler and it will automatically load for you in ‘Recent Filters’.
  42. Export all of the above to a Google spreadsheet or download to PC
  43. Turn any search above into a scheduled search with output to pdf or csv. This search can then be run as an Audit, Policy or Check (different reporting levels). Each file detected under any of the search criteria (for example ‘shared with gmail’ or containing the word ‘confidential’) can have the individual owners notified with an Admin tailored message and any external sharing removed.
  44. Admins can remove any user as an editor (from 1 or all docs)
  45. Admins can remove any user as a viewer (from 1 or all docs)
  46. Change any or many document Owner/Editor/Viewers (requires Unlock)
  47. Download any or many documents (requires Unlock)
  48. Remove any or many documents (requires Unlock)
  49. Map all file sharing domains over any timeframe.

Email

  1. List all emails
  2. List emails with attachments only
  3. List/Search emails by Subject
  4. List/Search emails by ‘From’
  5. List/Search emails by ‘To’
  6. List/Search emails by CC
  7. List/Search emails by BCC
  8. List/Search emails by attached file name
  9. List/Search emails by Message ID
  10. List/Search emails by any direction to User
  11. List/Search emails by any Group (from any member)
  12. List/Search emails by any Group (from group name)
  13. List/Search emails by any OU (or OU tree)
  14. List/Search emails between any date range
  15. Display Sender/Receiver table rankby top user/domain
  16. Display Top External From/To table ranked by external address
  17. Search by any email content string header or body (real time search)
  18. Export all results as CSV
  19. Schedule report on all above search criteria
  20. Download (and read) any email(s) (requires Unlock)
  21. Remove and/or permanently delete any email(s) (requires Unlock)
  22. Map all sending and receiving domains over any timeframe.

Whitelisting/Blacklisting.

Whitelisting and or blacklisting of domains to share with is now built into the ‘Drive Audit’. This means the entire selection criteria for an audit can become a condition for determining if external sharing, is flagged, blocked or allowed (See here, no other marketplace tool is nearly as powerful).

Notification of full audit matches can be sent to a selected list.

Notification of individual audit matches can be sent to owners or all users.

Examples might be as follows

  1. Select all documents shared out, allow only sharing to listed domains, remove other domains.
  2. Select all spreadsheets owned by members of the group sales, block sharing to gmail.com
  3. Identify new forms shared in from an external domain and notify the Admin
  4. Select all documents that contain the words ‘Private and Confidential’ that are shared out, notify the owner that external sharing is prohibited, notify their boss, remove the share and notify the Admin
  5. Identify all images shared into the domain from external domains and notify the security and compliance group. (Note. If you allow documents to be shared into your domain, you then can not selectively block any share in. The reason is they files are owned by members of other domains over which you or our software has no administrative authority.)

Whitelisting/Blacklisting is automatic, after the event rule enforcement. It is not ‘security’ (not even close!), do not be fooled by vendors who sell it as such.

Calendars

  1. List all calendars open public view
  2. List all calendars open to limited external view
  3. List all calendars open to limited internal view
  4. List all private calendars
  5. For all calendars show all users with access
  6. Identify whose account a calendar is in.
  7. For each calendar identify who has the following rights
    1. Manage sharing
    2. Make changes
    3. See event details
    4. See only Free/Busy status
    5. Has no access
  8. Search by Calendar owner
  9. List all events, past and future
  10. List events by status (confirmed, tentative, cancelled)
  11. List events, by user, group and OU.
  12. List events by updated time

Sites

  1. List all sites open to public view
  2. List all sites open to public view with link
  3. List all sites open to limited external view
  4. List all sites open to limited internal view
  5. List all private sites
  6. List all orphaned sites
  7. Search all sites by name
  8. Search all sites by owner
  9. Search all sites by editor
  10. Search all sites by viewer
  11. Search all sites by users
  12. Search for the above criteria between date ranges.
  13. Search for text in the published page content.
  14. Export to CSV
  15. Schedule any of the above as a scheduled report.

Groups

  1. List all groups open to public
  2. List all groups open to domain
  3. List all groups open to members
  4. List all groups open to owners
  5. Search groups by name
  6. Search groups by member
  7. Search groups by owner
  8. Search groups by manager
  9. Search groups by member or owner or manager
  10. Identify groups without Admin members
  11. Sort Groups by name
  12. Sort Groups by Owner
  13. Sort Groups by Manager
  14. Sort Groups by number of members
  15. Sort Groups by percentage of docs owned by that group
  16. Sort Groups by percentage of docs shared out by that group
  17. Sort Groups by percentage of docs shared in to that group
  18. Sort Groups by number of docs owned by members of that group
  19. Sort Groups by numbers of docs explicitly shared to that group (explicit collaboration)
  20. Sort Groups by numbers of docs shared to members of the group (partial collaboration)
  21. Export any report above to CSV
  22. Schedule any report above.

Collaboration Counts

  1. For all users measure their document collaboration activity over the previous week
  2. For all users measure docs and email collaboration combined over the previous week

Google+

  1. List all posts for all users on Domain
  2. List all Reshares for all users on Domain
  3. List visibility of all activity
  4. Count comments on all posts or reshares
  5. Count +1’s on all posts or reshares
  6. Count reshares on all posts or reshares
  7. Sort on any of the above
  8. Search by user, time, date range or visibility
  9. Sum all activity totals
  10. For all users count followers internal and external
  11. For all users count following internal and external
  12. For all users count their internal and external +1’s given and received

Apps

  1. List all apps installed domain wide
  2. Search by App name, App URL or App id
  3. Search by user, group or organization.
  4. Trust or Ban by user, group or organization
  5. Partially Trust or Ban by user, group or organization
  6. Sort by number of users using or by number of Admins using
  7. List users by App
  8. List Apps by user
  9. Search by printer name, id, owner, etc
  10. Search for printers accessible by a group or OU

Printers (Google Cloud Print)

  1. List printers by name
  2. List printers by job count
  3. List printers by owner, managers and users
  4. List by access rights
  5. Identify public printers
  6. List printers by user
  7. List and sort print job counts by user

Devices (Chrome and Mobile)

  1. Mobile
    1. Device ID
    2. Hardware ID
    3. Model
    4. OS
    5. User Agent
    6. Status
    7. Type
    8. Owner
    9. First Sync
    10. Last Sync
    11. No. of Applications
    12. Block
    13. Remote Wipe
    14. Account Wipe
    15. Delete
    16. Application Listing
  2. Chrome
    1. Device ID
    2. Serial Number
    3. MAC Address
    4. Status
    5. OS Version
    6. Firmware Version
    7. Platform Version
    8. User
    9. Location
    10. Org. Unit Path
    11. Last Enrollment
    12. Last Sync
    13. Edit Device data

Geo Reporting

GAT reports and maps the IP address and where possible to determine, the geographical location of all logins to your Google for Work environment. In addition it records the status of the login and report suspicious activity.

The Scheduler

Drive audit scheduled jobs can notify Admins, groups or users on general results of any audit and can in addition, notify local owners, specifically about their files and give them a message from the Admin who scheduled the audit. (A use case would be to notify an Admin of all files shared with gmail.com accounts and specific owners that their file was shared with a gmail.com account and that this was against company policy)

In addition to ALL the above reports which can all be scheduled from the point of reporting, the GAT also allows you to run the following generic scheduled reports

  1. What’s Hot Reports
    1. Most popular docs ever, opened in the last 15 days
    2. Most popular docs in the last 15 days
    3. Docs shared in or out in the last 24 hours
    4. Docs shared in or out in the last 15 days
    5. Docs shared in or out in the Total
    6. Sites shared out, new or changed in the last 24 hours
    7. Sites shared out, new or changed in the last 15 days
  2. Full calendar report
  3. Full documents report
  4. Full sites report
  5. Full groups report
  6. Full email report
  7. Full third party apps report
  8. Full Activity report
  9. Full login events report
  10. Full Printers report
  11. Full Document Actions report
  12. Full Calendar Events report
  13. Full Google+ report

All scheduled reports can be run on any schedule the Admin chooses.  There is a custom cron feature with a link to a web page to allow Admins to simply build cron codes.  The cron code can be put directly into our scheduler.

In addition the primary timezone for the domain can be set here.

Scheduled jobs can be stored on the Google drive ‘root’ to make them available to other applications running on servers with drive mounted.

Usage logs

A full history of all the Admin and User activity inside the General Audit Tool.

This log can not be tampered with.

1-Click Reports

A handy series of reports to run on screen, these include

  1. Most popular docs ever, opened in the last 15 days
  2. Most popular docs in the last 15 days
  3. Docs shared in or out in the last 24 hours
  4. Docs shared in or out in the last 15 days
  5. Docs shared in or out in the Total
  6. Sites shared changed in the last 24 hours
  7. Sites shared changed in the last 15 days
  8. People who share outside the domain
  9. People with the most popular documents.
  10. External users who share in
  11. Suspended user’s Docs report.

Activity Report

GAT now produces a weekly Activity Report for the majority of its domains.

Answer 3 questions at a glance,

  • What is changed?
  • What is new?
  • Who is collaborating?

It has 7 separate reports

  1. Document Growth
  2. Top Collaborators – External Docs
  3. Top Collaborating Pairs – Internal Docs
  4. New External Domains Collaborating
  5. Email Attachments
  6. Top Email Senders and Receivers
  7. Top External Domains Collaborating – Emails
  8. Top Internal Collaboration Pairs – Emails

Audit Delegation

Using the unique Audit Delegation feature the owner of a Google Group can be given full audit rights over the members of that Google group.  This will allow the owner to have the same visibility over members of the group as the Administrator.  This is very powerful for situations where line managers want more direct visibility into the audit.  Ideal for close control of sensitive information or high security environments.  The goal is to place the audit as close to the individuals in the know as possible, without exposing document or email contents.

In less security sensitive environments this is also used by regional or office managers where there is a large degree of local delegation.  Other examples would include teachers auditing students.

Scans (View Scans)

Here you can see the complete scan history of all your Domain scans using the GAT.

In addition you can also view all of the stats gathered during each scan.

Scans (and detailed stats below) can be exported to CSV or downloaded to create a history of all of the stats points, which can then be reviewed or charted. Very powerful to show trending of such key indexes as collaboration or external sharing.

Statistics (See GAT Figures explained for an explanation of each of the figures)

Collaboration
  1. Collaboration Index:2
  2. Number of Docs shared in:
  3. Percentage of Docs shared in:  
  4. Number of Docs shared out:
  5. Percentage of Docs shared out:
  6. Number of Doc Internal Share instances:

Emails Statistics for Domain (GAT+Email only)

  1. Emails in Total:
  2. Emails in with  Attachments:
  3. Number of attachments sent in:  
  4. Emails out Total:
  5. Emails out with Attachments:
  6. Number of attachments sent out:
  7. Internal emails Total:
  8. Number of Internal emails with Attachments:
  9. Number of internal email attachments:
Document Sharing
  1. Maximum number of users sharing a Document:
  2. Mean number of shares per Document:  
  3. Minimum number of users sharing a Document:  
  4. Standard deviation around Mean:
  5. Total number of Documents created by local users:
  6. Total number of unique documents (including documents shared into domain):
  7. Total number of Documents shared internally by local users:
  8. Shared Internally Ratio:  
  9. Total number of Documents including shares:
Document Ownership (Stats based on users who own documents)
  1. Maximum number of documents created for a user:
  2. Mean number of docs created for a user:
  3. Minimum number of documents created for a user:
  4. Std. Dev. from mean number of docs created for a user:
  5. Number of users with own Docs:
  6. Mean number of unique docs for users:
Document Ownership (Stats based on users who have documents)
  1. Maximum number of documents for a User:
  2. Mean number of docs (inc. shares) for users:
  3. Minimum number of documents:
  4. Standard deviation around Mean:
  5. Number of users with Docs:
Document Ownership (Stats based on all users)
  1. Maximum number of documents for a User:
  2. Mean number of docs (inc. shares) for users:
  3. Minimum number of documents for a user:  
  4. Standard deviation around Mean:
  5. Number of users who can create Docs:
Visits Statistics
  1. Max visits for a Doc:
  2. Mean visits:
  3. Number of Docs visited:
  4. Sum of all visits:
  5. First doc created:
  6. Total users detected in stats including suspended and deleted:
Group Statistics
  1. Largest Group size in members:
  2. Mean Group size:
  3. Smallest Group size:
  4. Number of Groups:  
Sites
  1. Sites:
Orgs Statistics
  1. Sum of all members:
  2. Mean members:
  3. Number of Orgs:
  4. Max members in Org:
  5. Min members:

Tool Usage

This contains the history of the usage of the General Audit tool by all users on your domain, including number of times the audit tool was run and the date of last use.

All of the above is part of the free base system and it contains more reports, more detailed reports, more scheduled reports and more features than any paid for audit tool in the marketplace.

In addition we offer the following GAT+ reports that further enhance our audit product. The Email tables require Imap to be enabled for the domain.

Email Audit (GAT+Email)

  1. Search all emails by Subject
  2. Search all emails by From
  3. Search all emails by Sent To
  4. Search all emails by CC
  5. Search all emails by BCC
  6. Search all emails by attachment name
  7. Search all of the above using regular expressions
  8. Search all emails sent to a group
  9. Search all emails sent from a member of a group
  10. Search all emails to or from an Organization
  11. Search all emails to or from a Domain
  12. Search for all emails with attachments
  13. Search for all emails between a range of dates
  14. Create filter clips which all you to combine one or more of the filter searches using boolean logic into longer more complex search filters.
  15. Export all of the above to a Google spreadsheet or download to PC
  16. Turn any search above into a scheduled search with output to csv
  17. Create complete table of the send/receive usage for any address

Email Statistics for Users

  1. The email quota in use by each user
  2. The list of user accounts with email forwarding set and the forwarding address
  3. The number of emails sent externally by the user
  4. The number of files sent externally by the user
  5. The number external emails received by the user
  6. The number of external files received by the user
  7. The number of emails sent internally by the user
  8. The number of files sent internally by the user
  9. The number internal emails received by the user
  10. The number of internal files received by the user

Sender/Receiver Table (by user)

  1. The internal senders of any given email or emails
  2. The internal receivers of any given email or emails
  3. The external senders of any given email or emails
  4. The external receivers of any given email or emails

Top External From/To Table (by domain and user)

  1. The number of emails sent from the external user or domain into your domain
  2. The number of files sent from the external user or domain into your domain
  3. The number of emails received by the external user or domain from your domain
  4. The number of files received by the external user or domain from your domain
  1. Deleted.  These are documents that have been removed from trash, but which we at sometime recorded in an audit.  We keep a record of these files names.  Files may be created, shared and destroyed (deleted from trash) between audits and we will be unable to detect these.  Also, if the scan file is deleted, which will happen automatically after 30 days if the scan encryption key is deleted or if the audit tool is not used for 30 days, the deleted file history will be lost.
  1. Collaboration Index. Because our tool, uniquely, charts and counts visitors to documents our ‘collaboration index’ is based on our own formula made up of multiple indicators and that cover not only file shares but also file visits (because you can’t hear the sound of one hand clap 🙂 ).

Nomenclature

Document name – name or part thereof for document to be found

Full Text – Text string or combination of text strings to be found in any document

Document id – Google Document id – matches to id returned by Google audit

Users – Someone who owns, can edit or can view a document a site

Owners – The owner of a document or site

Editors – Someone who can edit a document or site

Viewers – Someone who can view a document or site

Visited by – Someone who has actually viewed or edited a document or site

Organization – Organizational Unit

Local User/Group – returns all the documents the individual can use OR

– returns all the documents members of the Group can use

All – All Documents between dates selected

Documents Created – Document created between dates selected

Documents Changed – Document changed between dates selected

Documents Viewed – Document viewed between dates selected

Reg Ex – Regular Expressions, work for any search except Full Text.

Trashed Documents are documents in trash, these are still live and shared.

Deleted Documents are ones permanently removed from ‘Trash’ that GAT has kept a record of, non-Vault Google has no record of these Documents.

Notes

By default GAT always returns ‘Files not Deleted’, so the deleted count is always ‘0’ by default. Click on to see deleted documents that meet the search criteria and to see the number of deleted documents.

Certifications

Truste Certified

ISAE 3402 Certified

Verified Identity on ‘General Audit Tool’ application – important because it confirms the application you are using.

SSL Server Certificate

Issued To

Common Name (CN)

*.reporter.bsn.ie

Organisation (O)

<Not Part Of Certificate>

Organisational Unit (OU)

Domain Control Validated

Serial Number

26:61:E1:AF:F0:FF:29:74

Issued By

Common Name (CN)

Go Daddy Secure Certificate Authority – G2

Organisation (O)

GoDaddy.com, Inc.

Organisational Unit (OU)

http://certs.godaddy.com/repository/

Validity Period

Issued On

06/02/2015

Expires On

06/03/2018

Fingerprints

SHA-256 Fingerprint

AA C9 0B 42 F2 6D E2 13 B3 A9 90 44 37 82 3E 1A
CB 91 78 7A FA A6 6E 44 E5 43 47 E9 69 90 D8 91

SHA-1 Fingerprint

20 23 30 7F 8E 3F 0C 73 52 EE B5 B8 E3 8D 5B 2C
91 2B 8E 49

Privacy note

We make a big deal about privacy.  In particular the privacy of your company’s data.

That is why we do not allow for searching of file or email contents, to do so would allow such contents to be exposed to a third party.  You have a relationship with Google which allows you to see the contents of any employees email or document folder (i.e. the organization retains full Admin control for every account).  To further dilute that relationship by introducing and exposing data to a third party, in particular where senior management may not be aware of such an exposure would be reckless on our part.  If you are looking for reckless, we suggest you look elsewhere, we have no plans at present to introduce stalker features into our code. We reserve the option to do so, when we can ensure full management awareness.

Security

The service is run in Amazon Web Services US East facilities (North Virginia). This facility completed multiple SAS70 Type II audits, and now publishes a Service Organization Controls 1 (SOC 1) report, published under both the SSAE 16 and the ISAE 3402 professional standards. In addition, AWS has achieved ISO 27001 certification, and has been successfully validated as a Level 1 service provider under the Payment Card Industry (PCI) Data Security Standard (DSS). (http://aws.amazon.com/security/)

The Tool itself runs using a 2048-bit modulus RSA key, SHA-1 used for hashing, AES (256-bit) used for encryption. It is Verified by GeoTrust. This ensures the site you connect to is who it says it is (generalaudittool.com), thus eliminating man in the middle attacks. It also ensures that any data transferred is moved inside a HTTPS tunnel, from Google to the audit tool and from the audit tool to your browser.

No other audit or security tool has domain verification as part of it’s tunnel encryption.

For the metadata retrieved Baker Security creates a 64 bit Secret Key using DES algorithm in ECB mode to encrypt all the scan files. A single copy of this key is then placed inside the Admins account. You will see this key in your Google docs. No local copy of the key is kept on the General Audit Tool. If the key is lost or the Admin deletes or corrupts it, the metadata file is lost forever. If the domain uses the tool again, everything is again built from scratch. The purpose of this last step is to ensure that if the Audit Tool server is ever compromised, there will be no local clear text metadata and no local keys to access the encrypted files.

No other audit or security tool has encryption of data at rest.

Key Strengths

GAT is very much an Audit and Intelligence tool. It provides security through the detail and breadth of its reporting. We believe it has 7 key strengths.

1) SpeedGAT is much faster than it’s competitors. You might not think that is important, but as your domain grows and the number of documents start to soar speed becomes critical. If you have a tool where it takes 72 hours to complete an audit, you are seeing what your data looked like 3 days ago, far too old for security purposes.  Speed also speaks as to the quality of the underlying code.

2) DetailWe have more reports types, more detailed reports and more real information when compared to our competitor’s. From the very beginning GAT has focused on offering you the most comprehensive reports from the information we gathered from your environment. We show you not just the information we gather, but also the information we can infer from all the intelligence we extract. That is why for the past year we have been able to show you details like the most read document, or the level of collaboration inside your organisation. This is real detail. Some ‘so-called’ security tools in the marketplace can’t even tell you who read a file.

3) Accuracy Not only do we scan for every login, but we track changes and details from scan to scan very carefully, giving us what we believe are the most accurate reports on the data and users in your domain. Don’t take our word for it, try a competing tool for a month side by side with ours and watch their figures drift.

4) SecurityWe have the strictest security model. From the very beginning we have made it clear we felt only Google could do security enforcement on documents at document level, we are heartened to see our competitors back down in their original claims in this area as they come to realise the reality of our position.

Like other tools we allow Admins to remove access to documents they are concerned about and like other tools, it is ‘after the fact’, so we don’t consider that ‘enforcement’ or ‘loss prevention’. We allow domain wide full text search, not by bringing your data out, but by passing the search parameters into Google. (We think Google do a pretty good job at search)

What about our own security?, we have outlined our security model fully and comprehensively here, we believe it is currently the highest standard in the marketplace and invite our competitors to openly publish a better model. We are also the international equivalent of SSAE 16 certified as we are  ISAE 3402 certified.

5) BreadthGAT performs the widest range of audits, letting you run limitless numbers of self tailored audits. We can treat groups like groups, not just a single address, when you search for documents used by sales@yourdomain, it shows you the documents used by members of that group. The same for Organizational Units. When you look up a document you can see not just the edit history, but also the visitor history. We can tell you the most opened document in a group. We can show what’s trending in any part of your domain. These and many more reports can all be turned into scheduled audits, run whenever you want, covering any period you want.

6) Proven scaleRun on a domain with 590,000 users and another with 14+ million documents (scanned daily). Part of the reason GAT was free for so long is that we believe Google Apps is only getting started and we want to see all use cases, not just for a week on a free trial with 10 users and 100 docs, but large domains over months and months. We do think this policy let us scale to any enterprise size by giving us real life experience on huge domains, without price being a stopping point. (points of interest – the 590,000 users can be fully reverse sorted in under 7 seconds and the 14 million documents scanned in under 6 hours)

7) It worksIt is the Only Audit or Security Tool that can catch all potential file based data loss using Google share. Based on our tests, if you run any other tool, you are potentially not seeing the full picture. As file numbers grow that becomes an almost certainty, meaning those tools are practically useless from a security perspective.

Future Developments

In addition to all of the above we have a lab full of long lead technology developments that are being shaped and matured to best fit the needs of our users.  Some of these have been on trial longer than some of our competitors have had product. While these technologies can’t be revealed until we feel they are ready, they are backed by the same strategy and thinking that gave us the fastest tool on the market while also being the most secure. [Remember we have to decrypt everything before working with it and we are still 100 times faster than our competitors in some tests.] GAT is not the product of a few marketing gurus, but is being fashioned by mathematicians, physicists and leading coders that make simple tasks look awesome and some awesome tasks look simple. We have spent a lot of time putting in foundation, we now hope to build out a new vision of how to maximise your Google Apps investment. Forgive us for not spending a lot of time or money on marketing or sales. We hope to let the audit tool speak for itself.

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