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Overview

Auditing and Security Apps – What you need to ask.

Auditing and Security are two very different functions, however auditing is a very important part of the security process. Auditing and audit tools can not enforce security in the G Suite environment, only Google can enforce security.

Therefore we believe there is no such thing as Data Loss Prevention, only data loss alerting. All audit tools alert you to potential data loss situations or should.

When selecting an audit tool there are some important questions you need to ask yourself.

What information does the audit tool require from your domain? Metadata or metadata and file contents?

GAT only requires metadata.  We build our exposure profile based purely on the metadata. GAT never retrieves file contents for auditing. We believe the risk in extracting file contents from the secure ‘shredded’ environment of Google’s servers to any third party software is too great for companies serious about security, so we don’t do it. Some of the most security sensitive government customers in the US and the UK use GAT precisely because we don’t extract file contents.

If an audit tool extracts metadata or other data how does it handle it? Does it encrypt it?

When using file storage GAT encrypts all the metadata it extracts and generates a single unique key. With GAT your data is never in plain-text form while at rest. Furthermore we place the only key in a file in your G Suite account. Where we store G Suite data on databases in the G Suite environment we rely on Google’s own drive encryption. We do not encrypt the data ourselves and we do not have an unique key for this data.

Does the audit tool allow admins to change file permissions or ownership?
GAT is the very first G Suite security tool provider to offer ‘lock and key’ access to G Suite files and emails. Ever aware that end user security is paramount, this feature set goes much further than any of our competitors, not only does it allow for full file management, but it is the only tool to give silent views of all files and emails (Admins and Security Officers won’t appear as ‘Viewers’ of the files or emails), while at the same time it executes in a secure way that deeply protects end user’s rights. We carefully designed the solution to require both a lock and key for access. Managers, C level executives and security officers can also relax knowing you can not download GAT and have unrestricted access to sensitive financial files or snoop on HR emails. G Suite Admin staff using GAT can report that they have the most functional security tool in the marketplace, yet with the highest security standards available. (Available Oct. 2014)

GAT is the very first G Suite security tool provider to offer ‘lock and key’ access to G Suite files and emails. Ever aware that end user security is paramount, this feature set goes much further than any of our competitors, not only does it allow for full file management, but it is the only tool to give silent views of all files and emails (Admins and Security Officers won’t appear as ‘Viewers’ of the files or emails), while at the same time it executes in a secure way that deeply protects end user’s rights. We carefully designed the solution to require both a lock and key for access. Managers, C level executives and security officers can also relax knowing you can not download GAT and have unrestricted access to sensitive financial files or snoop on HR emails. G Suite Admin staff using GAT can report that they have the most functional security tool in the marketplace, yet with the highest security standards available. (Available Oct. 2014)

GAT is the very first G Suite security tool provider to offer ‘lock and key’ access to G Suite files and emails. Ever aware that end user security is paramount, this feature set goes much further than any of our competitors, not only does it allow for full file management, but it is the only tool to give silent views of all files and emails (Admins and Security Officers won’t appear as ‘Viewers’ of the files or emails), while at the same time it executes in a secure way that deeply protects end user’s rights. We carefully designed the solution to require both a lock and key for access. Managers, C level executives and security officers can also relax knowing you can not download GAT and have unrestricted access to sensitive financial files or snoop on HR emails. G Suite Admin staff using GAT can report that they have the most functional security tool in the marketplace, yet with the highest security standards available. (Available Oct. 2014)

Does the audit tool keep your data?

What happens when you finish using an audit tool? With GAT we operate the European directive on ‘right to be forgotten’.  This is operated automatically with GAT, each time you use GAT your metadata file begins an automatic countdown to be deleted.  Unless you use GAT again within 30 days, your data is automatically removed.  If you use GAT again after that period we automatically build the metadata audit from scratch again. You will lose some historical information, but the clock is always ticking in your favor with respect to privacy and erasure for your data.

What happens when you finish using an audit tool? With GAT we operate the European directive on ‘right to be forgotten’.  This is operated automatically with GAT, each time you use GAT your metadata file begins an automatic countdown to be deleted.  Unless you use GAT again within 30 days, your data is automatically removed.  If you use GAT again after that period we automatically build the metadata audit from scratch again. You will lose some historical information, but the clock is always ticking in your favor with respect to privacy and erasure for your data.

What happens when you finish using an audit tool? With GAT we operate the European directive on ‘right to be forgotten’.  This is operated automatically with GAT, each time you use GAT your metadata file begins an automatic countdown to be deleted.  Unless you use GAT again within 30 days, your data is automatically removed.  If you use GAT again after that period we automatically build the metadata audit from scratch again. You will lose some historical information, but the clock is always ticking in your favor with respect to privacy and erasure for your data.

Summary

The largest Google domains in the world use GAT both for it’s speed and detail of reports. However the most important reason we hear back on why big domains use it, is because of security.  We simply do not compromise on security.

Before implementing any of our many features we ask one simple question, will this increase or decrease security for the customer? If the answer is it will decrease your data security, we do not implement the feature.  We do not take the sloppy or lazy approach to implementing Google’s APIs. We believe that is why we are the most popular (and secure) G Suite audit tool in the marketplace.

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