Show event activity on Files or Folders across Google Drive
With GAT+ tool you can analyze what events occurred in a particular folder or MyDrive of a user. Below you can see and follow all the instructions on how this can be achieved.
Go to Drive Audit in GAT+ then we apply a custom filter.
Search for the user in questions – as owner and the root folder:
This will give us the result of the owner and the main root folder.
Once the result is displayed we can go in select to see the content of the folder and its subfolders:
This will open all the subfolders in the user’s myDrive.
Here we can select different subfolder if we want a more specific search rather than a search on all of the contents in a user’s myDrive.
To focus on a specific subfolder in a user’s myDrive simply do the same action again, click on the dropdown menu option next to the folder name and select the option ‘Show contents of this folder and its subfolders’.
In this use case, we select MyDrive and its subfolders. Selecting “Events” tab at the top will show us one page with the events occurred to the Folder/File.
To display all the events for the filter, we have to select ‘Apply custom filter’.
Then select ‘Filtered Files Search’, this will display all events when the filter is applied.
To narrow it down to display the Events for the last 2 months for example, we select date and search events after the date.
After this, we will be able to see all events happened to the file/folder.
We can also export the data as a Google Spreadsheet and investigate in further details
An admin can also view the events on a particular file.
To do this simply find the file you want to check, click on the arrow beside the file name and click on ‘Show events’
The result will display all events that occured on the file like, see who edited the document, who downloaded ,who change permissions to the document, all events that happened to the document.