Use groups to control more G Suite apps and settings

What’s changing

Last year, Google announced that you could control access to G Suite apps and services using groups. Google is now expanding what G Suite features you can control using groups. You can now use groups to control default settings for:

  • App Maker database settings
  • Currents settings (for organizations enrolled in the Currents beta program)
  • Directory editability, such as what profile information (e.g. name, birthday, gender, etc.) users can edit
  • Google Drive and Docs policies for sharing files and link visibility
  • Google Voice settings (for organizations who have signed up for Google Voice)
  • Hangouts Meet settings
  • YouTube content settings, permissions, and more

Who’s impacted

Admins only

Why you’d use it

Using groups can make G Suite simpler to manage while making sure the right users have access to the right apps, and have the appropriate default settings within those apps. For example, you could use groups to automatically configure G Suite for specific job functions, project teams, specific seniority levels, or geographic locations.

How to get started

Helpful links

Availability

Rollout details 

  • Rapid Release domains: Settings for most listed apps already available to all domains. Settings for Currents will have and extended rollout (potentially longer than 15 days for feature visibility) starting on July 1, 2019.
  • Scheduled Release domains: Settings for most listed apps already available to all domains. Settings for Currents will have and extended rollout (potentially longer than 15 days for feature visibility) starting on July 1, 2019.

G Suite editions 
Available to all G Suite editions

On/off by default? 
Group-based controls will be OFF by default and can be enabled at the group level.